Accounting Assistant - Houston MN

Accounting Assistant - Houston MN

AcenTek

Accounting Assistant

POSITION DESCRIPTION

Our Vision: To provide unparalleled connections and experiences.

            Our Mission: To be the first – choice provider by

  • ENHANCING our customers’ lives with world-class services
  • EMPOWERING our employees
  • ENRICHING our communities, large and small

 

Position Title:

Accounting Assistant

Department:

Accounting

Status:

Full-time/Non-Exempt

Supervisor Title:

Controller

Direct Reports:

None

ESSENTIAL RESPONSIBILITIES/JOB TASKS

1. 60%

Processes accounts payable for the purpose of facilitating payments to vendors. Tasks may include but not limited to reviewing and entering invoices, verifying purchase orders, resolving discrepancies, entering ACH payments, processing ACH payment transactions, processing routine, monthly payments, generating checks, resolving vendor discrepancies, assisting with processing of credit cards; answering vendor questions by researching accounts and account reconciliation Monitored by the Controller through observation and review of standard invoices.

 

2. 20%

Processes cash receipts and prepare cash ledger entry for the purpose of ensuring accurate financial records. Tasks may include but not limited to verifying posting reports within Elations, verifying credit card payments with settlement report, processing payments from miscellaneous invoices and other external sources, posting to general ledger, and creating deposit. Monitored by the Controller through direct observation of cash balances.

 

3. 10%

Performs miscellaneous accounting duties to ensure accurate reporting/information. Tasks may include but not limited to collecting, preparing, and submitting data for reporting to local and state entities, collect data and prepare 1099s, posting journal entries to general ledger, reconciling general ledger accounts, and documenting business transactions. Monitored by the Controller through direct observation and reports.

 

4. 10%

Processes transactions related to membership capital credits for the purpose of meeting the needs of our members and cooperative. Tasks may include but not limited to reviewing and processing requests for membership settlements, ownership changes and transfers, submitting member requests to board for approval, generating settlement payments, verifying and updating membership information, answering inquiries regarding memberships, processing bad debt recovery from membership, mailing appropriate forms, performing unclaimed property reporting, reconciling amounts unclaimed, and filing unclaimed property reports with the states. Monitored by the Controller via board reports and other reports.

 

(Continually looks for new and improved ways of completing the above functions. Other tasks as assigned by supervisor will be performed in order to address unexpected situations or needs that may arise.)

 

RESPONSIBILITIES:

This position includes full responsibility and accountability to the Controller to comply with all professional accounting practices. Position is responsible for ensuring the confidentiality of information. Required to maintain financial records in accordance with established guidelines and procedures. Requires effective communication with employees and outside vendors, problem solving individually and with a team. Position obtains information from others within and outside of company.

LATITUDE:

Most duties are defined and consistent from day to day. Problem solving is accomplished by performer independently most of the time. Decisions are consistently reviewed by others. All purchase requests are referred to supervisor.

IMPACT OF POSITION:

Successful completion of essential job tasks supports the purpose and vision of the Accounting Department within the company. Errors are easily detected and would result in minor clerical expense for correction.

CUSTOMER SERVICE/INTERACTION:

Daily phone, email, and personal contact with employees. Weekly phone and email to outside customers.

ESSENTIAL SKILLS & REQUIREMENTS:

EDUCATION:

High School Diploma or GED. required. Associates degree or bachelor’s degree in Accounting or related field, preferred

EXPERIENCE:

Two or more years of experience in Accounting or an Accounts Payable emphasis, preferred

SKILLS:

Demonstrate strict confidentiality

Administrative

Organizational

Decision making

Problem solving

Oral Communication

Writing

Computer-Proficient in Microsoft Office Suite or similar software

Phone

Math

Ability to type a minimum of 40wpm

Knowledge of spreadsheets and accounting software

LICENSE:

N/A

EQUIPMENT:

Computer

Phone

Calculator

General Office Equipment

PHYSICAL:

Frequent demonstration of manual dexterity and visualizing of computer screen throughout the day, required.

Occasional twisting, turning, squatting, and lifting up to 40 pounds independently, required

TRAINING:

Ongoing training as required by the company and industry.

WORK CONDITIONS:

General office environment.

OTHER:

Occasional overnight travel, required

Occasional travel by vehicle, required

Occasional overtime, required